Why is an Event Registration & Attendee Management System
Event varies by type, and purpose . While events are planned with different goals in mind, events also attract different audiences and are planned uniquely to suit event goals. Banquets, social meetings, seminars, trade shows, and large conferences others differ in planning. In the times past, planners relied majorly on traditional tools like posters, flyers, letters, invitation cards, radio and TV announcements to notify and invite attendees to an upcoming event.
Attendees respond by buying ticket at a location ahead of time, or bought event tickets at the venue help desk on the day of event. There were a lot of problems with the old ways of event registration.
-- There was no way for managers to forecast attendance
-- Onsite check-in process was not efficient
-- Lower security at events
-- There were no ways to track sponsors' ROI
Event planners identified these challenges and upgraded into spreadsheets to cater for the shortcomings of traditional event management. While spreadsheets and calendars have been relatively effective in setting deadlines, forecasting, financial budgeting, tracking activities and possibly, registration. Aforementioned system helps in activities prioritization and majorly useful in pre-event stage but the failures of major events can be traced to their ineffectiveness during and after events.
The internet revolution brought new trends into the event industries, making room for managers to adapt technology into every part of event management including event registration, event invitation, event communications, event marketing and advertisement, crowd control, attendee management and post event reporting. The need for modern Event Management tools like Leventai has become a necessity that Event managers now count on to optimizing event registrations, event marketing, attendee management and sponsorship ROI delivery.
With Leventai, Event managers can create branded events, all in minutes. Leventai allows creators customize ticket sizes and segment attendee groups for personalized entries, seating and experiences.
Attendee management is critical to every successful event. People are difficult to manage particularly in a mega event, some can be violent and some can be calm. Managing participants include movement restrictions, event rules, parking space, seating arrangement, and venue management. Leventai helps to manage attendee through its in-built features. Unnecessary rowdiness in terms of seating arrangement and parking space can be reduced by allocating spaces and seat number during registration. Rules concerning movement restriction, waste disposal, and comportment can be communicated using Leventai.
SMS and Email marketing can ticket sales and increase attendance at your events. SMS has proven to me one of the most effective channels to raise event awareness. With Leventai in-built digital omni-channel tools, Event Managers can send promotional messages to boost ticket sales, remind attendees of event dates across several channels. During events, managers can send polls, in-app messages, or event announcements to keep everyone in the loop. After events, managers can collect feedbacks via sms polls, to measure attendee satisfaction to plan for next events.
Analytics & Deep Reports
View real-time registration, sales data on Leventai. Event managers can access number of guest, payment, product among others in just one click. Database, feedback, online survey are viable indicators to measure performance and rate of investment. Data can also be presented as a way to convince sponsors of competencies.